Data Protection

Statement of intent


Colmers School is required to keep and process certain information about its staff members and pupils in accordance with its legal obligations under the Data Protection Act 1998. 


The school may, from time to time, be required to share personal information about its staff or pupils with other organisations, mainly the LA, other schools and educational bodies, and potentially social services.


This policy is in place to ensure all staff and governors are aware of their responsibilities and outlines how the school complies with the following core principles of the Act:


  • Data must be processed fairly and lawfully.
  • Data must only be acquired for one or more lawful purposes and should not be processed for other reasons.
  • Data must be adequate, relevant and not excessive.
  • Data must be kept accurate and up-to-date.
  • Data must not be kept for longer than is necessary.
  • Data must be processed in accordance with the data subject’s rights.
  • Appropriate measures must be taken to prevent unauthorised or unlawful access to data and against loss, destruction or damage to data.
  • Data must not be transferred to a country or territory unless it ensures an adequate level of protection for the rights of the subject.

Organisational methods for keeping data secure are imperative, and Colmers School believes that it is good practice to keep clear practical policies, backed up by written procedures. 

More info below


Freedom of Information 

Statement of intent


As an educational provider, our school has an obligation to publish a freedom of information statement, outlining how we will meet our duties under the Freedom of Information Act 2000 and associated regulations. The development and effective implementation of this policy fulfils that requirement.


More specifically, this policy outlines:


  • How our school will respond to requests from individuals for access to information held about them.
  • Our school’s policy and procedures for the release and publication of private data and public records.
  • Our school’s policy and procedures for providing applicants with advice and assistance throughout the duration of their requests.

It also clarifies our position regarding the appropriate limit to the costs incurred by the school in obtaining any requested information, and on charging fees for its provision.

More info below